Savings opportunities

The move to a new office or workplace has a major impact. And it involves high investments or costs. This is precisely why savings can also be made: both in terms of time and in terms of costs. We have listed five main savings opportunities:

1. Make available an experienced project manager for the project

A relocation of an organization is a project with a high degree of complexity. So much is changing, and the organization and its employees are confronted with so many things that the pressure is growing. Sometimes organizations make the mistake of making someone ultimately responsible, on top of the usual work. And with insufficient experience in project management. A strong project manager prevents failure costs, ensures a pleasant preparation and tight control of all parties involved. Both internally and externally. If this project manager is not present in the own organization, it is possible to hire special removal managers externally, for whom a move is day-to-day work.

2. Which inventory do you take with you?

The question is whether it is wise to keep the existing furniture. Often the desks are still based on old screens and on analogue work. New desks are more suitable for the 'new way of working'. And cabinets are not always needed anymore either. Realize that every cupboard fills up by itself. So, if your organization wants to work digitally, the number of cabinets could be considerably fewer. In short, ask yourself whether the new interior still fits in with the new working requirements.

3. Prevent relocation of uncleaned archives

It often happens that boxes are filled with archives and placed at the new location, without being used. And that they end up in the shredder after years without being used. Therefore, organize so-called clean-up days well before the move. Make it easy for employees to clean up their personal and departmental archives. The things that can be thrown away, do not have to be moved along. That saves both money and space!

4. Minimize disruptions

It is important to prevent the clients and suppliers of your organization from being bothered by a removal. Therefore, it may be wise to plan the move in the evening, at night or during the weekend. This also ensures easy routing, as most employees are not there or company premises are empty. The removal costs may be slightly higher, but you will save a lot more internally. By the way, a part (e.g. stocks, archives, etc) may be prepared and/or moved during office hours.

5. Prepare the internal organization carefully

An office or project removal is mainly about optimizing the process. The movers are busy packing as much inventory as possible, preparing it or moving it all at the same time. It is in fact a logistics operation, which should not be delayed. The most important delaying factor is uncertainty about what is to come, and where it should go. Make sure that there are several control moments built in to check if the employees have packed their personal belongings, if all inventory and boxes are labelled (with the destination area), if all routes are free of obstacles, etc. This is the responsibility of the own organization and in practice requires an unexpected amount of energy.