5 tips to involve your employees in your commercial move

A commercial move takes energy, attention and time. A good and well thought-out preparation is therefore important.

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Involving your employees in the relocation of your organization plays an important role in this. How do you best involve your employees in an office relocation, company relocation or relocation of your institution? Read our tips here.

Tip 1: Inform those involved in time and prevent resistance

There is nothing more annoying than hearing rumors in the hallway. It causes unnecessary anxiety and distraction. Comments such as "why should we change something?" and "it's already so busy, we really don't have time for that" are better for when your organization or institution is moving. Plus, perhaps an open door, but often underestimated, is the time required for preparation, implementation and aftercare surrounding a commercial move of an organization. You can't start early enough.

Tip 2: Map out the wishes of your departments and make a risk analysis

Offer your employees the opportunity to tell you what to pay attention to when moving your organization.
For example, talk to employees who work with equipment. Describe what the machine does and what safety risks there are when moving it and how you can limit these risks. Do your employees wish to have your office move take place at different times (evening, weekend, holiday)? Do you have to remain reachable during the relocation of your office or organization? And do your employees prefer to move in phases? Involving your employees often results in the best solutions.

Tip 3: Ensure a good organization with thoughtful planning

Set up a project group for the relocation of your organization. Once the areas for attention for the commercial move have been mapped out, the relocation planning and the relocation plan are created. It is precisely by putting your employees at the center of an office move that commitment is created among your employees. This creates extra understanding and attention for limiting your production loss and the integral relocation costs. It is then easier to obtain cooperation in later phases of your company relocation.

Tip 4: Clearly define responsibilities

Clarify what is expected of whom and when. Can department heads determine where equipment may be placed? Or is that the responsibility of one dedicated person who is responsible for the relocation? Particularly in complex relocation situations in which a new location is also started up, the person ultimately responsible can often not be on site because he has a lot on his mind. Make clear how such situations will be handled in the kick-off meeting with your Recognized Project Mover.

Tip 5: Give compliments!

Address employees not only when they do something wrong, but also when they do it right. Moving your organization remains a major and stressful event. Receiving a compliment gives your employees confidence that you as an organization are all on the right track. With the added bonus that people tend to repeat rewarded behavior more often!

About De Haan Commercial Moving

Engage a specialized, certified and experienced commercial mover such as De Haan Project Relocations who can carry out the relocation of your organization in a professional, safe and efficient manner. 
Read here: what should you pay attention to if you want to attract a good commercial mover