Notifying Chamber of Commerce of your relocation: this is what you need to know

A company relocation involves a lot of arrangements. You are often very practical with the move, because you want everything to run smoothly and that the work is inconvenienced as little as possible by the move.

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However, do not forget that there is also an administrative side to your company relocation. In this blog we will discuss an important administrative part of your business move: reporting your business relocation to the Chamber of Commerce.

Notifying the Chamber of Commerce for a relocation: when is it needed? 

You always report a commercial move to the Chamber of Commerce if you move for business purposes. If you move privately, so if you change your home address, you do not notify the Chamber of Commerce. If you move privately, you must register with the municipality and your change of address will be processed in the Personal Records Database (BRP). If you have a company at the same address as your home address, the Chamber of Commerce will automatically receive your change of address. The Chamber of Commerce will then automatically adjust the address of your company. You will then receive a message to confirm that the address of your company at the Chamber of Commerce has been changed.

However, it is possible that the Chamber of Commerce is not sure that your company will move to your new home address. In this case, you will notice that you will not receive confirmation of your change of address from the Chamber of Commerce. In this case, it is the intention that you report your move to the Chamber of Commerce yourself.

How does notifying my office move work to the Dutch Chamber of Commerce?

Reporting your move to the Chamber of Commerce is very simple: you can report your change of address to the Chamber of Commerce online using the online change of address form. This form is not only suitable for submitting the new address of your company to the Chamber of Commerce, but is also available for reporting a new website (url), a new telephone number or fax number, a new e-mail address or a new message box name.

Notify them of your business move within a week of your actual move. If you are late, it is still mandatory that you report your change of address to the Chamber of Commerce.

Chamber of Commerce change of address form

The Chamber of Commerce change of address form with which you can pass on your new address to the Chamber of Commerce can be found on the website of the Chamber of Commerce.

Moving my office to abroad: Do I have to notify the Chamber of Commerce?

If you are going abroad and you have a company in your name, please notify the Chamber of Commerce of your departure in good time. You always do this, whether or not you want to continue your business or business activities abroad.

The Dutch Chamber of Commerce examines on a case-by-case basis whether or not you should remain registered in the Chamber of Commerce. If you terminate your company, you will of course be deregistered. If you continue your activities, but then in or from abroad, you will only be deregistered if there are no more actual activities in the Netherlands after your emigration. Do you intend to work from abroad? Please contact the Chamber of Commerce well before your departure and explain your situation. The Chamber of Commerce will then consider your case and let you know whether or not you should remain registered with the Dutch Chamber of Commerce.

Do you have a company and are you going abroad without notifying the Chamber of Commerce? Then the Chamber of Commerce will always try to get in touch with you. The moment you move abroad, you deregister from the municipality. If you have a company, the Chamber of Commerce will receive a notification that you are going abroad. The Chamber of Commerce therefore always has the most up-to-date information about you in the BRP.

Do I also have to report my office relocation to the tax authorities?

If your business address changes, you do not need to notify the tax authorities of a change of address. It is sufficient to inform the Chamber of Commerce that your business address changes. The Chamber of Commerce then passes on the change of address to the tax authorities.